Office Manager/ Assistant to the CEO (m/f/d)
Part-time/ Full Time - Hybrid Work

THREAKS is looking for an organized Studio Manager Assistant to support our Management team in Hamburg.

As assistant to the CEO, you will be supporting the general manager’s daily business and help structurize and prioritize management tasks.

As a Studio Manager, your role will be to take care of the regular office maintenance, mailing and preparations for meetings and visitors.
You will be an important face of the company, close to all employees and a pillar to a great first impression.

Responsibilities

• Management Assistance
  • Special tasks, support
  • Administrative tasks
  • Aligning on tasks - priorities and goals
  • Contract processing
  • Redirection of issues to leads or the CEO
  • Travel booking and coordination

• Appointments / Calendar
  • Scheduling and coordination - internal + external (mostly administrative)
    
• Bookkeeping and accounting
  • Collecting and organizing documents
    
  • Digital processing of receipts (used software: Datev Unternehmen Online)
    
  • Billing
    
  • Travel Expense
    
  • Communication and coordination with customers (regarding accounting)
    
  • Communication with our external accounting agency
    
  • Coordination with internal management
    
• HR Department (Current team size: 16 employees)
  • Managing sickness and vacation workflows
    
  • Help with application pre-selection and process support
    
  • Basic onboarding and introduction of new employees
    
  • Attendance and time sheets (KiwiHR)
    
• Logistics
  • Mailing
    
  • Complaints & Feedback, e.g. property management, cleaning service
    
• Office
  • Maintaining the professional condition of the workplace
    
  • Maintaining the inventory
  • Maintenance and cleaning instructions
    
  • Interior - Furniture - Design - feedback

You will communicate with clients and other business partners directly and represent THREAKS on a daily basis. You must be comfortable leading a solution-oriented conversation and be able to communicate effortlessly in German and English.

Organization and management come naturally to you, and you enjoy work such as task management, general planning, updating calendars, office management and HR, as well as accounting.

As the ideal candidate you shall have the ability to effectively communicate with both internal and external personnel and have some background knowledge of software projects and/or game development projects.

You are eager to learn and grow in an open and inclusive environment where everyone supports each other.

You will report directly to company management on a regular basis, minimum once a week, giving an overall status report, but otherwise feel comfortable taking charge and independently driving things forward.

This position is part-time or full time. At least 50% of the work time will need to be on-site in our offices in Hamburg, Germany which can be combined with some remote work.

Skills & Requirements

• You have hands on experience in management assistance and accounting
• Ability to work in a fast-paced environment with frequent changes and excellent multitasking skills
• You are proficient in google suite tools, or the Microsoft Office equivalent
• You have experience working with project management software (Jira, Trello, etc.)
• You have excellent organization, time management, people-, presentation and communication skills
• Excellent spoken and written German and English communication skills

Your Workflow Involves

• Independent identification of processes, documentation and continuous revision
• Recognition of process problems and proactive communication with proposed solutions, constructive handling
• Correct and careful inclusion of all relevant employees and resources
• Basic content check for meaningfulness for all processes
  

Pluses

• Game Studio Experience: You have worked in the games industry before and have experience with a game developer friendly environment

• Soft Skills: You are a team player with great social skills and highly reflected
• Mental Strength: Stress resistance & resilience
  
• DATEV - Accounting software experience

We want to encourage everybody, especially diverse and underrepresented groups, to apply for this position, even if you do not meet all the requirements.

About THREAKS

THREAKS is an award winning game studio from Hamburg, Germany founded in 2009. We work on games that we love for PC, consoles and mobile as well as AR & VR. Our diverse portfolio is based on one common core: exceptional quality in tech and art. We always try to push the boundaries of what‘s possible with great focus on juicy player feedback, stunning looks and a feeling for the most immersive player experience.

We are a small, indie, diverse, and familiar team of game passionate developers looking to make amazing projects together.

THREAKS offers a flat hierarchy environment where everyone’s input on our projects is welcome.

As a full-time employee in Germany, you will benefit from health and social insurances as well as enjoy flexible working time and focus on a good work/life balance.

Our Most Recent Release

Battle Planet – Judgement Day is a rogue-lite SciFi arcade shooter with adrenaline-charged, non-stop action. Play on beautiful procedurally generated micro-planets. Fleeing a crashed prisoner transport ship, you’ll fight for your freedom against the police, military robots and frightening boss-creatures lurking for you in the dark corners of space.

Three character classes, awesome perks and a wide variety of perma-upgrades will make you want to dive into hell again and again to change your destiny.